In my job sometimes I start communicating with a couple over a year before the wedding, we become friends on Facebook, and I get to share every step of their preparation.

One of “my“ brides was beyond organised! My kind of girl! She shared with me the running sheet, not only for the day of her wedding, but for the day before: if you’re so inclined, you can’t go past this as a template for a running sheet for your celebration.

Remember – “if you fail to plan, you plan to fail”!

Runsheet: Friday, 14th October

Time Action Vendor Person Responsible Additional Notes
9am Blowdry for bride Hairdresser Bride
Pick up fruit for breaky for bridal party
11am Pick up flowers for cake and drop to Essence Florist Friend e.g.
1pm Boys Golf Day Tee-off Leura Golf Course Groom Boys are meeting for golf and then drinks at the 19th. Make your own way to/from.
1.15pm Spa Treatments Spa Bride and friend
3pm onwards Bridal party hotel room check in Hotel All bridal party Paid in full
Bride – advise Florist of room numbers for flower drop off
Bride – leave menu/place cards + bonbonnieres with Hotel reception staff
7.45pm Bride having dinner with her Mum Offsite

Runsheet: Saturday, 15th October

Time Action Vendor/Person Responsible Additional Notes
7.15am – bride’s Suite Makeup Makeup artist 7.15am – Liz
8.05am – Nikki
8.55am – Fetima
9.45am – Theresa
10.35am – Maria
11.25am – Grace
12.10pm – Emma
12.50pm – Lily
1.45pm – Abbey
10am – bride’s Suite Hair Hairdresser 10am – Nikki
10.40am – Liz
11.10am – Maria
11.40pm- Fetima
12.20pm – Abbey
1.00pm – Grace
1.40pm- Lily
2.10pm – Emma
12.30 – 2pm bride’s Suite Bride photos Photographer Matron of honour, Dad and Mum will be in the room at various stages
1.00pm Stylists and musicians arrive for set up Stylists
Musicians Hotel to provide extension cord for musicians
Hotel Ice Buckets/Water to be put out. These will be stored in bride’s Suite
1.45pm Groomsmen are dressed (apart from cufflinks and button holes) and move off for photos Photographer Grooms’s parents to meet groom for photos
Groom to give boys their presents/ bestman to give bride’s present to groom
2 – 2.30pm Photographers to move to grooms photos Photographer
2pm Ice to be put in buckets at ceremony location Dad
2.30pm Photographers to go to ceremony location. Get detail shots, shots of groom waiting, guests arriving etc. Photographer
2.30pm Cars to collect boys from Hotel Lobby Wedding Cars 3 cars
2.40pm Ceremony music commences Musicians
2.50pm Cars get girls from lobby Wedding Cars 3 cars
3pm Band arrives for set up Band Reception room
3pm Ceremony commences Musicians
A Ceremony by Design Celebrant
3.45 – 4pm Family Photos Photographer For example:
Parents of bride/groom
(usher helping photographers) Mum of bride/groom
Dad of bride/groom
Extended family
4.00 – 4.15pm Bridal party photos Photographer
4.15pm – 6pm Photos offsite Photographer All bridal party
Wedding Cars 4.15-4.30pm: travel to lookout
5.25-5.40pm: travel back to venue
5.40-6pm: photos at venue
4.30pm Florist Bump Out after view and arbour photos Florist 2 hrs includes the dismantle of ceremony arch, removal of any florals
5.30pm – 6pm Drinks & Canapes for guests – reception lobby Hotel Hotel to move welcome signs from ceremony to reception venue
Musicians Hotel Events team to move ice buckets into Suite where bride and groom are staying + leftover water bottles
6pm Reception commences – guests enter and are seated Hotel Ballroom ( reception room)
Band [background music will be played through PA]
6.10pm Bridal party enters reception Hotel Family and newly weds enter as announced.
6.15pm – 7.00pm Set 1 [background music] Band
6.20pm Entrée served Hotel
7.00pm Main meal served Hotel
7.13 – 7.20pm Sunset pictures Photogrpaher Newly weds
7.20pm 1st round of speeches Photography Maid of Honour:
Father of the Bride:
MC Bride:
8.00pm Dessert served Hotel
8.10pm 2nd round of speeches Photographer Mother of the Bride:
Best Man:
MC Father of the Groom:
8.50pm Cutting Cake MC
9.05pm Bride/Grooms First Dance MC
9.10pm Father/Daughter dance followed by bridal party dance and then dance floor opens up MC
10.20pm Bouquet/Garter Toss MC
10.30pm Reception officially concludes Hotel
Welcome sign, Presents + guest book/card box to be collected and taken to friend’s room (to be picked up following morning by newly weds) Band
Friends on present patrol
10.45pm Newly weds will leave reception MC
MC to announce that (depending on how we are feeling) newly weds will meet guests in lobby when the reception ends at 11pm to kick on for drinks
10.30pm-11pm Guests enjoy the remaining 30mins of the reception. Bar turns to cash Band
At 11pm, MC announces that guests are to leave the Ballroom and proceed to the Lobby where they can continue drinks from there. Hotel