Running Sheet
In my job sometimes I start communicating with a couple over a year before the wedding, we become friends on Facebook, and I get to share every step of their preparation.
One of “my“ brides was beyond organised! My kind of girl! She shared with me the running sheet, not only for the day of her wedding but for the day before: if you’re so inclined, you can’t go past this as a template for a running sheet for your celebration.
Remember – “if you fail to plan, you plan to fail”!
Update: I have provided a downloadable template - Download Now
Runsheet: Friday, 14th October
| Time | Action | Vendor | Person Responsible | Additional Notes |
|---|---|---|---|---|
| 9am | Blowdry for bride | Hairdresser | Bride | |
| Pick up fruit for breaky for the bridal party | ||||
| 11am | Pick up flowers for the cake and drop to Essence | Florist | Friend e.g. | |
| Patisserie | ||||
| 1pm | Boys Golf Day Tee-off | Leura Golf Course | Groom | Boys are meeting for golf and then drinks at the 19th. Make your own way to/from. |
| 1.15pm | Spa Treatments | Spa | Bride and friend | |
| 3pm onwards | Bridal party hotel room check-in | Hotel | All bridal party | Paid in full |
| Bride - advise Florist of room numbers for flower drop off | ||||
| Bride - leave menu/place cards + bonbonnieres with Hotel reception staff | ||||
| 7.45pm | Bride having dinner with her Mum | Offsite |
Runsheet: Saturday, 15th October
| Time | Action | Vendor/Person Responsible | Additional Notes |
|---|---|---|---|
| 7.15 am - bride's Suite | Makeup | Makeup artist | 7.15 am - Liz |
| 8.05 am - Nikki | |||
| 8.55am - Fetima | |||
| 9.45 am - Theresa | |||
| 10.35 am - Maria | |||
| 11.25 am - Grace | |||
| 12.10pm - Emma | |||
| 12.50pm - Lily | |||
| 1.45 pm - Abbey | |||
| 10am - bride's Suite | Hair | Hairdresser | 10 am - Nikki |
| 10.40am - Liz | |||
| 11.10 am - Maria | |||
| 11.40pm- Fetima | |||
| 12.20 pm - Abbey | |||
| 1.00pm - Grace | |||
| 1.40pm- Lily | |||
| 2.10pm - Emma | |||
| 12.30 - 2pm bride's Suite | Bride photos | Photographer | Matron of honour, Dad and Mum will be in the room at various stages |
| 1.00pm | Stylists and musicians arrive for set up | Stylists | |
| Musicians | Hotel to provide extension cord for musicians | ||
| Hotel | Ice Buckets/Water to be put out. These will be stored in the bride's Suite | ||
| 1.45pm | Groomsmen are dressed (apart from cufflinks and buttonholes) and move off for photos | Photographer | Grooms's parents to meet groom for photos |
| Groom to give boys their presents/ best man to give the bride's present to the groom | |||
| 2 - 2.30pm | Photographers to move to grooms photos | Photographer | |
| 2pm | Ice to be put in buckets at the ceremony location | Dad | |
| 2.30pm | Photographers to go to the ceremony location. Get detail shots, shots of the groom waiting, guests arriving etc. | Photographer | |
| 2.30pm | Cars to collect boys from Hotel Lobby | Wedding Cars | 3 cars |
| 2.40pm | Ceremony music commences | Musicians | |
| 2.50pm | Cars get girls from the lobby | Wedding Cars | 3 cars |
| 3pm | The band arrives for set up | Band | Reception room |
| Hotel | |||
| 3pm | Ceremony commences | Musicians | |
| A Ceremony by Design Celebrant | |||
| Photographer | |||
| 3.45 - 4pm | Family Photos | Photographer | For example: |
| Parents of bride/groom | |||
| (usher helping photographers) | Mum of bride/groom | ||
| Dad of bride/groom | |||
| Siblings | |||
| Grandparents | |||
| Extended family | |||
| 4.00 - 4.15pm | Bridal party photos | Photographer | |
| 4.15pm - 6pm | Photos offsite | Photographer | All bridal party |
| Wedding Cars | 4.15-4.30pm: travel to lookout | ||
| 5.25-5.40pm: travel back to the venue | |||
| 5.40-6 pm: photos at the venue | |||
| 4.30pm | Florist Bump Out after view and arbour photos | Florist | 2 hrs includes the dismantle of ceremony arch, removal of any florals |
| 5.30pm - 6pm | Drinks & Canapes for guests - reception lobby | Hotel | Hotel to move welcome signs from ceremony to reception venue |
| Musicians | Hotel Events team to move ice buckets into Suite where bride and groom are staying + leftover water bottles | ||
| 6pm | Reception commences - guests enter and are seated | Hotel | Ballroom ( reception room) |
| Band [background music will be played through PA] | |||
| 6.10pm | Bridal party enters reception | Hotel | Family and newlyweds enter as announced. |
| MC | |||
| 6.15pm - 7.00pm | Set 1 [background music] | Band | |
| 6.20pm | Entrée served | Hotel | |
| 7.00pm | Main meal served | Hotel | |
| 7.13 - 7.20pm | Sunset pictures | Photographer | Newlyweds |
| 7.20pm | 1st round of speeches | Photography | Maid of Honour: |
| Father of the Bride: | |||
| MC | Bride: | ||
| 8.00pm | Dessert served | Hotel | |
| 8.10pm | 2nd round of speeches | Photographer | Mother of the Bride: |
| Best Man: | |||
| MC | Father of the Groom: | ||
| Groom: | |||
| 8.50pm | Cutting Cake | MC | |
| Hotel | |||
| Photographer | |||
| Band | |||
| 9.05pm | Bride/Grooms First Dance | MC | |
| Photographer | |||
| Band | |||
| 9.10pm | Father/Daughter dance followed by bridal party dance and then dance floor opens up | MC | |
| Photographer | |||
| Band | |||
| 10.20pm | Bouquet/Garter Toss | MC | |
| Photographer | |||
| Band | |||
| 10.30pm | Reception officially concludes | Hotel | |
| Welcome sign, Presents + guest book/card box to be collected and taken to friend's room (to be picked up following morning by newlyweds) | Band | ||
| Photographer | |||
| Friends on present patrol | |||
| 10.45pm | Newlyweds will leave the reception | MC | |
| MC to announce that (depending on how we are feeling) newlyweds will meet guests in the lobby when the reception ends at 11 pm to kick on for drinks | |||
| 10.30pm-11pm | Guests enjoy the remaining 30mins of the reception. The bar turns to cash | Band | |
| At 11 pm, MC announces that guests are to leave the Ballroom and proceed to the Lobby where they can continue drinks from there. | Hotel | ||
| Photographer | |||
| MC |